Sr. Accounts Payable Clerk

The individual will be responsible for ensuring that all payables, travel & expense and/or vendor control transactions are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoices and payment processing, including receiving, recording, posting and verifying accounts payable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations.

• Review, process, and code invoices accurately and efficiently, ensuring compliance with company policies and procedures.
• Verify invoices for appropriate documentation, approvals, and accurate general ledger coding.
• Resolve complex issues and discrepancies related to invoices, payments, and vendor accounts.
• Coordinate with vendors and suppliers to address inquiries, resolve disputes, and ensure timely and accurate payments.
• Prepare and process payment batches, including checks, wire transfers, and electronic payments, while ensuring accuracy and adherence to payment terms.
• Reconcile vendor statements and proactively follow up on outstanding balances or discrepancies.
• Analyze accounts payable data and provide reports and insights to management regarding vendor performance, payment trends, and cost-saving opportunities.
• Assist in the development and implementation of accounts payable policies, procedures, and controls to enhance efficiency, accuracy, and compliance.
• Collaborate with cross-functional teams, such as procurement, finance, and IT, to streamline processes and improve communication and coordination.
• Provide guidance and support to junior AP clerks, including training, mentoring, and reviewing their work for accuracy and completeness.
• Participate in month-end and year-end closing processes, including reconciling accounts payabletransactions, preparing accruals, and generating financial reports.
• Support internal and external audits, providing necessary documentation and addressing audit inquiries.
• Stay updated on industry best practices, emerging trends, and changes in accounts payable regulations to ensure compliance and recommend process improvements.
• Identify and implement automation and digitization opportunities to streamline accounts payable processes and improve productivity.
• Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica. o Review “as is” processes, roles and responsibilities and provide input to the Migration Team on “to be” processes.

• High school diploma or equivalent and advanced Studies in business administration, finance, accounting, or related field.
• Significant experience (2+ years) in accounts receivable or a similar finance role, with progressive responsibilities.
• Strong understanding of cash application principles, practices, and industry standards.
• Proficiency in using accounting software and advanced knowledge of MS Office applications, particularly Excel for data analysis and reporting.
• Familiarity with electronic payment processing systems, online banking platforms, and automated cash application tools.
• Excellent attention to detail, with exceptional numerical and analytical skills.
• Effective problem-solving and critical-thinking abilities, with the capacity to identify and resolve complex issues independently.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Demonstrated commitment to maintaining confidentiality and handling sensitive financial information with discretion.