Payroll Intern

The Payroll Intern will assist the Payroll and HR departments with administrative and organizational tasks, supporting payroll processing and compliance while gaining hands-on experience in payroll and HR functions. This role focuses on developing key technical and administrative skills as part of the SENA apprenticeship program.

Payroll Support:

• Set up and maintain payroll calendar reminders for key dates and deadlines.
• Organize and manage digital payroll files, ensuring they are easily accessible.

Compliance & Reporting:

• Input approved vacation balances into HR systems or spreadsheets under supervision.
• Prepare payroll deduction and leave records for bi-monthly submission to payroll providers.
• Flag any unusual data for review by the Payroll Lead.

Timekeeping & Data Integrity:

• Perform preliminary checks on timesheets for accuracy (e.g., overtime and sick leave).
• Assist in onboarding and offboarding employees in the timekeeping system.

Vendor & Alliance Management:

• Maintain a list of payroll and benefits vendors, including contact details and agreements.
• Draft standard notifications for vendor updates regarding new hires or terminations.

Benefits Administration:

• Log benefit usage data for quarterly reviews.
• Organize and prepare benefits-related invoices for Payroll Lead review.

Payout Processes:

• Maintain checklists for payout requirements to streamline the review process.

Wage Attachments (Embargos):

• Keep embargo records updated and organized, including calculations and new attachments.

Vacation Balances:

• Update vacation trackers, ensuring records are accurate and discrepancies flagged.

Support to HR:

• Gather required documents for new hires to streamline onboarding processes.
• Log and track payroll-related inquiries to ensure timely follow-ups.

Technical Career Requirements (SENA):

1. Academic Background:

   • Active student in the final stages of a technical or technologist program in one of the following areas:
     • Human Resources Management.
     • Administrative Assistance.
     • Business Administration.
     • Accounting and Finance.
     • Payroll or Labor Administration.

2. SENA Apprenticeship Program:

   • Must be enrolled in the SENA program or eligible for a SENA apprenticeship contract with private/public univeristies.

3. Technical Skills:

   • English – Spanish Language (Oral and writing 80 % or higher), (B2 or above).
   • Basic knowledge of payroll processes and labor law in Colombia.
   • Proficiency with Excel (intermediate level) and Microsoft Office 365.
   • Familiarity with timekeeping or HR software is an advantage.

4. Administrative Skills:

   • Strong organizational skills to manage files and data (digital and physical).
   • Basic document preparation, such as payroll summaries or compliance reports.

5. Soft Skills:

   • Attention to detail for accurate data entry and reporting.
   • Effective communication skills, both written and verbal.
   • Ability to learn quickly and adapt to a fast-paced environment.

6. Desirable Experience (Not Mandatory):

   • Previous internship or practical experience in an administrative or HR support role.
   • Exposure to payroll processes or benefits administration is a plus.

Additional Data

• Benefits:

  • Birthday off.
  • Prepaid medical plan.
  • Life insurance plan.
  • Career path planning.
  • Access to a library of courses and certifications.
  • Additional professional development opportunities.

• Location:

  • Barranquilla, Colombia.

• Reports to:

  • Payroll Lead.

• Work Environment:

  • Collaborative team setting with exposure to payroll systems and HR operations.
  • Dynamic, multicultural work environment with opportunities to interact across regions.

• Development Opportunities:

  • Gain hands-on experience in payroll, compliance, and HR practices.
  • Work under the mentorship of experienced professionals in a supportive environment.
  • Develop technical skills and knowledge with potential career growth in the HR and payroll fields.

• Key Regions:

  • Costa Rica, Colombia, Mexico.
•