HR Analyst

The HR Analyst is responsible for maintaining accurate and up-to-date human resource files, records, and documentation. This role supports a variety of HR processes, including new hire onboarding, terminations, status changes, and performance management. The HR Analyst also plays a key role in benefits administration, employee engagement initiatives, and special HR projects, ensuring compliance with company policies and legal requirements. Additionally, this position provides critical support to HR Generalists, HR Business Partners (HRBP), and the HR leadership team.

HR Documentation and File Management

• Maintain, update, and organize human resource files, records, and documentation.
• Ensure the confidentiality, security, and integrity of all HR files and records.
• Conduct regular audits of HR files to ensure compliance with company policies and legal requirements.
• Archive sensitive and legal documentation for all employees in accordance with retention policies.

Employee Inquiries and Support

• Respond to routine employee and applicant inquiries regarding policies, benefits, and hiring processes.
• Escalate more complex questions or concerns to senior HR staff or management as needed.

New Hire and Employee Status Processes

• Manage the new hire process, including data entry into HR systems, creating digital files, and ensuring accuracy and compliance.
• Oversee termination processes, including exit checklists, access deactivation, and processing termination data.
• Process employee status changes, approvals, and acknowledgments in a timely manner.
• Manage employee codes, as well as the activation and deactivation of bank accounts.

Onboarding and Training

• Participate in onboarding activities and ensure compliance through training audits.
• Track and report on training hours while maintaining up-to-date training records.

Performance Management and Employee Engagement

• Support performance programs by validating and approving employee achievements, preparing recognition materials, and maintaining performance data.
• Manage program budgets and coordinate regular performance review meetings.
• Oversee performance improvement plans and manage the documentation of warnings when necessary.

Special Projects and Events

• Assist in the planning and execution of special HR projects and events, such as benefits enrollment, organization-wide meetings, and employee recognition initiatives.

#LI-SG2

• Proficiency in HRIS systems (e.g., Ultipro, UKG).
• Advanced MS Office skills, particularly in Excel and SharePoint.
• B2 English proficiency level, with the ability to communicate effectively in both written and spoken formats.
• Strong attention to detail and the ability to manage and audit data accurately.
• Excellent communication skills for engaging with employees at all organizational levels.
• Discretion in handling confidential information and sensitive data.
• Outstanding organizational skills with the ability to manage multiple priorities effectively.
• Capability to address routine HR inquiries and escalate more complex issues appropriately.
• Experience in planning and executing HR events and special projects.
• Proficiency in budget tracking and management for HR programs and initiatives.
• Ability to analyze HR data, generate reports, and provide actionable insights.
• Expertise in conducting audits and ensuring compliance with company policies and legal requirements.