HR Analyst Intern

Job Summary: 

 The HR Analyst is responsible for maintaining accurate and up-to-date human resource files, records, and documentation. This role supports various HR processes, including new hire onboarding, terminations, status changes, and performance management. The HR Analyst also assists with benefits administration, employee engagement initiatives, and special HR projects, ensuring compliance with company policies and legal requirements. Additionally, the HR Analyst provides support to HR Generalists, HR Business Partners (HRBP), and the HR leadership team. 

Key Responsibilities: 

HR Documentation and File Management: 

• Maintain and update human resource files, records, and documentation. 

• Ensure the confidentiality and integrity of HR files and records. 

• Conduct periodic audits of HR files and records to ensure compliance with policies and legal requirements. 

• Archive confidential and legal documentation for all employees. 

Employee Inquiries and Support: 

• Address routine inquiries from employees and applicants regarding policies, benefits, and hiring processes. 

• Escalate complex questions to senior HR staff or management. 

New Hire Process: 

• Manage new hire processes, including data entry into HR systems, creating digital files, and auditing for accuracy and compliance. 

• Handle termination processes, including coordinating exit checklists, deactivating access, and processing termination data. 

• Process employee status changes, approvals, and acknowledgments. 

• Manage employee codes, bank account activations, and deactivations. 

 Onboarding and Training: 

• Participate in onboarding activities and conduct training audits. 

• Report on training hours and maintain training records. 

Performance Management and Employee Engagement: 

• Support performance programs by validating and approving employee achievements, creating recognition materials, and updating performance data. 

• Manage program budgets and schedule regular performance review meetings. 

• Maintain performance improvement plans and warnings. 

Special Projects and Events: 

• Assist in planning and executing special HR projects and events, such as benefits enrollment, organization-wide meetings, and employee recognition events. 

General Requirements: 

• English–Spanish Language (Oral and writing 80% or higher) (B2 level in English). 

• High School Diploma or a Technical Degree (HR or related fields) 

• Strong knowledge of MS Office tools. 

• Must have excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 

• Must be detail-oriented, pay attention to the details and can make a conscious effort to understand causes instead of just the effects. 

• Able to effectively work in stressful environments and situations with frequently changing priorities. 

• Must be able to communicate (orally and in writing) professionally when dealing with employees and management, vendors, and clients.  

• Must have strong analytical skills. 

• Must be a team player and be able to interact with staff at all levels of the company and its operating units. 

• Proficient with or the ability to quickly learn a human resource information system (HRIS), and similar computer applications.  
  

Skills needed: 

Technical Skills: 

• Proficiency in HRIS systems (e.g., Ultipro, UKG). 

• Strong MS Office skills, particularly in Excel and SharePoint. 

• Ability to manage and audit data accurately. 

Interpersonal Skills: 

• Strong communication skills for interacting with employees at all levels. 

• Ability to handle confidential information with discretion. 

• Excellent organizational skills and attention to detail. 

Problem-Solving Skills: 

• Ability to address routine HR inquiries and escalate complex issues appropriately. 

• Capability to manage multiple tasks and prioritize effectively. 

Project Management Skills: 

• Experience in planning and executing HR events and special projects. 

• Ability to track and manage budgets for HR programs. 

Analytical Skills: 

• Ability to analyze HR data and generate reports. 

• Proficiency in conducting audits and ensuring compliance with policies and legal requirements.